Litigation Hold Notice

A Litigation Hold Notice is a document instructing individuals and organizations to preserve potentially relevant information for pending or anticipated legal proceedings. Key components include:

1. Date and recipient information

2. Purpose of the notice

3. Description of the legal matter

4. Types of information to be preserved

5. Specific instructions for preservation

6. Time period covered

7. Prohibited actions (e.g., deletion, alteration)

8. Custodian responsibilities

9. Contact information for questions

10. Acknowledgment and compliance statement

11. Consequences of non-compliance

12. Periodic reminders and updates

This document aims to:

– Ensure preservation of relevant evidence

– Comply with legal obligations

– Prevent spoliation of evidence

When creating a Litigation Hold Notice, it’s important to:

– Use clear, non-technical language

– Be comprehensive in scope

– Tailor to specific organizational needs

– Distribute promptly and widely

A well-crafted Litigation Hold Notice serves as a crucial tool in managing legal risks and ensuring compliance with discovery obligations. It helps organizations maintain the integrity of potential evidence, avoid sanctions, and support their legal position. This document is essential for initiating a systematic approach to information preservation during litigation or investigations. It also demonstrates good faith efforts to comply with legal and ethical obligations in the litigation process.