Letter of Clarification:

A letter of clarification is a written communication from one party to another, seeking or providing additional information, explanation, or interpretation regarding a specific aspect of the construction project, such as the contract documents, the scope of work, the materials or methods, or the schedule or budget. The letter may be initiated by the owner, the contractor, or any other stakeholder who needs clarification or confirmation of a particular issue or requirement. The purpose of the letter of clarification is to ensure that all parties have a common understanding and agreement on the project requirements and expectations, to avoid misunderstandings or conflicts, and to facilitate the smooth and efficient execution of the work. Letters of clarification should be clear, concise, and specific, and should reference the relevant contract documents or communications. They should also be timely and responsive, to avoid delays or disruptions to the project. Letters of clarification are an important tool for communication and coordination in construction projects and should be documented and maintained as part of the project records.