Litigation Hold Notice

A Litigation Hold Notice is a formal communication that directs an organization to preserve all documents and data that may be relevant to a pending or anticipated legal action. The notice typically includes a description of the scope and subject matter of the litigation, the types of information that must be preserved, and the individuals or departments responsible for compliance. The purpose of the notice is to ensure that potentially relevant evidence is not lost, altered, or destroyed, and to protect the organization from allegations of spoliation or other legal sanctions. Litigation Hold Notices are often issued by legal counsel in response to a specific threat of litigation, such as a notice of intent to sue or a formal complaint. They may also be issued proactively as part of a larger risk management or compliance program. The notice should be clear, specific, and timely, with detailed instructions for preserving and collecting relevant information. It should also be regularly updated and reinforced to ensure ongoing compliance. Litigation Hold Notices are an important tool for managing the legal risks and costs associated with environmental litigation, and for ensuring that organizations are prepared to defend their actions and decisions in court.