Digital Content Retention Policy

A Digital Content Retention Policy is a set of guidelines and procedures that govern how an organization creates, stores, manages, and disposes of its digital content and records over time. The policy typically defines the types and categories of digital content covered, the retention periods and schedules for different types of content, the storage and backup systems and protocols, the access and security controls, and the archiving and deletion processes. It may also include provisions related to legal and regulatory compliance, data privacy and protection, business continuity and disaster recovery, and employee training and awareness. The purpose of a Digital Content Retention Policy is to ensure that an organization’s digital content is managed in a consistent, secure, and compliant manner throughout its lifecycle, from creation to destruction, and to support the organization’s operational, legal, and historical needs and obligations. These policies are increasingly critical in the digital age, where the volume, variety, and velocity of content are growing exponentially, and where the risks and costs of data breaches, losses, or misuse are higher than ever.